We need an orderly workplace to be efficient

Few explanations about the necessity of being organized (team, space, …) to be productive.

Print the documents :

*1/team : Guidelines for workshops (Word)

*1/team : Performance assessment (Word)

*1/team : Guidelines for 5S Management Implementation (Word)

*1/team : Product specifications (Word)

*1/team : Box Pattern (JPG) --> to find in step 3

3/team : LAPIS tag sheet (Excel)

Prepare the material for each team

Use the PPT attached to present your workshop

-       You are the employees of LAPIS® (Large Agency for Pencil International Spreading). This company produces pencils.

-       LAPIS has 2 factories, in China and in the Philippines. The stakeholders of LAPIS® want to close one of the two branches, because of the economical crisis. They will only keep the most efficient & profitable factory.

-       Divide students in 2 factories (team China & team Philippines)

1. In each factory, you will have 6 workshops to complete the process

• Cutting-sharpening : 5 pers
• Box manufacturing : 5 pers
• Packaging : 4 pers
• Quality control : 3 pers
• Warehouse : 1 pers
• Logistic : 3 pers

2. Steps to play :

• Step 1 (15mn) : prepare the workspace and read specific guidelines (for each workshop in the factory)
• Step 2 (20mn) : 1st production (cf PPT)
• Step 3 (20mn) : performance assessment for the 1st production
• Step 4 (20mn) : implementation of 5S actions to improve the productivity /quality / reduce waste
• Step 7 (20mn) : 2nd production (le nombre de personnes par workshop devient libre)
• Step 8 (20mn) : performance assessment for the 2nd production

PRINCIPLES of 5S Management

“5S” is a methodology for organizing your workplace in a clean, efficient and safe manner to enhance your productivity.

Sort :

• The logistics frequently disposes the broken tools and the unused materials from the tables.

Set in order :

• Create specific zones for each material or tool with scotchtape or color paper
• Create boxes for storage of materials
• Redesign the tables layout for higher efficiency…

Shine :

• Put garbage bags or bins near every table
• Someone is in charge of the cleanliness of the factory

Standardize :

• Display the guidelines & the specifications in visible places
• Put marking on the tables to identify the delivering areas / storage areas for finished products

Sustain :

• Do a briefing with the whole team before start of production in order to clarify the process
• Use a specific signal to call the logistics when something is needed
• Someone is in charge of reporting to everyone the advancement of the work (#boxes already produced…)
• Change the workforce assignement